at www.azevn.org (the “Website”). We at the AZEVN take your privacy seriously. This policy covers
the collection, processing and other use of personal data under the Data Protection Act 1998 (“DPA”)
and the General Data Protection Regulations (“GDPR”).
- For the purpose of the DPA and GDPR we are the data controller and any enquiry regarding the
collection or processing of your data should be addressed to the AZEVN Secretary, PO Box 10637,
Market Harborough, LE16 0HG.
- By using the Website you consent to this policy. We are registered with the Information
Commissioner’s Office for this purpose.
Information We Collect
- We will collect personal data on this Website only if it is directly provided to us by you the user, e.g.
your e-mail address, name, home or work address and telephone number, and therefore has been
provided by you with your consent. Normally you will only provide such details if you are applying to
become a member of the AZEVN, are updating your membership details or are making a purchase
- We also use analytical and statistical tools that monitor details of your visits to our website and the
resources that you access, including, but not limited to, traffic data, location data, weblogs and
other communication data (but this data will not identify you personally).
- Your payment information (e.g. credit card details) provided when you make a purchase from our
website is not received or stored by us. That information is processed securely and privately by the
third party payment processors that we use. The AZEVN will not have access to that information at
any time. We may share your personal data with our payment processors, but only for the purpose
of completing the relevant payment transaction. Such payment processors are banned from using
your personal data, except to provide these necessary payment services to us, and they are required
to maintain the confidentiality of your personal data and payment information.
Use of Your Information
- We may hold and process personal data that you provide to us in accordance with the DPA and GDPR.
- The information that we collect and store relating to you is primarily used to enable us to provide
our services to you, and to meet our contractual commitments to you. In addition, we may use the
information for the following purposes:
- To notify you about any changes to our website, such as improvements or service/product changes, that may affect our service;
- If you are an existing member, we may contact you with information about goods and services similar to those that were the subject of our previous correspondence to you;
- Where you have consented to receive such information, to provide information on other parties’ products or services that we feel may be of interest to you;
- Where you have consented to receive our e-newsletters, from time to time to provide that to you.
Disclosure of Your Information
- We may disclose your information to regulatory bodies to enable us to comply with the law and to assist fraud protection and minimise credit risk.
- Where you have consented for us to do so, we may provide your data to selected third parties who may contact you about their goods or services that you may be interested in.
- If you do not want us to pass on your data for use by our third parties, you can do so by writing to us at the address detailed in clause 2, or send us an email to email@example.com at any time.
- Please be advised that we do not reveal information about identifiable individuals to our advertisers but we may, on occasion, provide them with aggregate statistical information about our visitors.
Controlling the Use of your Data
- If you have given us consent to use your data for a particular purpose you can revoke or vary that consent at any time. If you do not want us to use your data or want to vary the consent that you have provided, you can write to us at the address detailed in clause 2 or email us at firstname.lastname@example.org at any time.
Where we Store & Transfer your Data
- As part of the services offered to you, for example through our Website, the information you provide to us may be transferred to and stored in countries outside of the European Economic Area (EEA) as we use remote website server hosts to provide the website and some aspects of our service, which may be based outside of the EEA, or use servers based outside of the EEA – this is generally the nature of data stored in “the Cloud”. It may also be processed by staff operating outside the EEA who work for one of our suppliers, e.g. our website server host, or work for us when temporarily outside of the EEA.
- We do not use or disclose sensitive personal data, such as race, religion, or political affiliations, without your explicit consent.
- Otherwise, we will process, disclose or share your personal data only if required to do so by law or in the good faith belief that such action is necessary to comply with legal requirements or legal process served on us or the website.
- You have the right to opt out of our processing of your personal data for marketing purposes by contacting us at email@example.com.
- The transmission of information via the Internet or email is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of data while you are transmitting it to our site; any such transmission is at your own risk. Once we have received your personal data, we will use strict procedures and security features to try to prevent unauthorised access.
- Where we have given you (or where you have chosen) a password so that you can access certain parts of our site, you are responsible for keeping this password confidential. You should choose a password it is not easy for someone to guess.
Third Party Links
- You might find links to third-party websites on our website. These websites should have their own privacy policies, which you should check. We do not accept any responsibility or liability for their policies whatsoever as we have no control over them.
- The DPA and GDPR give you the right to access information held about you by us. Please write to us or contact us by email if you wish to request confirmation of what personal information we hold relating to you. You can write to us at the address detailed in clause 2, above, or by email to firstname.lastname@example.org. There is no charge for requesting that we provide you with details of the personal
data that we hold. We will provide this information within one month of your requesting the data.
- You have the right to change the permissions that you have given us in relation to how we may use your date. You also have the right to request that we cease using your data or that we delete all personal data records that we hold relating to you. You can exercise these rights at any time by writing to us at the address detailed in clause 2, above, or by email to email@example.com.
Changes to this Policy
- We may update these policies to reflect changes to the website and customer feedback. Please
regularly review these policies to be informed of how we are protecting your personal data.
Version 1.1 – May 2018